This year, all of the Committee officers will be elected. In accordance with the club's constitution, any member wishing to stand for a position must register their intent to stand at least two weeks before the meeting (by Tuesday 10th March 2015) by sending an email to Linda. firstname.lastname@example.org.
If more than one member registers for a position, then there will be a ballot at the meeting. In accordance with the constitution, we will produce ballot papers for the vote, therefore it's essential that these are prepared in advance.
IT WILL NOT BE POSSIBLE TO REGISTER INTENT TO STAND FOR A COMMITTEE POSITION AT THE AGM.
We look forward to seeing you at the AGM, it is your club so make sure you have your say.
The full club constitution can be found here: http://www.hedgeendrunningclub.com/club-constitution.html
The following positions are available for nominations and election, which includes three new positions for a Media Secretary, a Merchandising Secretary and a Director of Community Running. The position of Race Secretary has been made redundant. These constitution changes are subject to approval at the AGM:
The Annual General Meeting of the Club shall be held within the month of March each year, on a date and at a reasonable time and place to be fixed by the Committee for the following purposes and order of business:
- To receive from the committee an Annual Report, balance sheet and statement of accounts for the preceding financial year;
- To elect the Honorary Officers and the Committee and to ratify the selection of the Honorary President.
- To decide on any resolution which may be duly submitted to the meeting as provided by these Rules.
ELECTION OF COMMITTEE
Any Member may be nominated by any other two Members, with his/her approval, as a candidate for any of the posts of Honorary Officer or Ordinary Committee Member by notice in writing (including email) to the Secretary at least two weeks before the date of the Annual General Meeting.
A Member may accept nomination for any of the separately elected posts constituting the Committee, subject to being eligible to hold only one of these posts at any time. If a Member shall be elected to a post during the prescribed course of business, his or her name shall be deleted from all subsequent elected posts at that meeting.
If the number of candidates for the post of any Honorary Officer (as each falls for election) is only one, that candidate shall be declared elected unopposed. If the number of candidates is more than one, ballot papers shall be prepared containing in alphabetical order all the names thus proposed: every eligible Member may vote for each office with the first candidate to reach a majority elected.
If the number of candidates for election as the Ordinary Committee Members shall be equal to or less than the number of vacancies, they shall be declared elected unopposed. If the number of candidates is greater than the number of vacancies, ballot papers shall be prepared, containing inalphabetical order all the names thus proposed: every eligible Member may vote for as many candidates as there are vacancies and those candidates with the most votes will be elected until all vacancies are filled.