About The Club

Step one- register on Teamo (see info below)

Step two - check you emails for an invoice to pay

Once done, you will be a member of Hedge End Running Club!

Joining Fee:

The joining fee is a one-off fee for new members. Existing members who have allowed their membership to lapse by 3 months, or more, will be required to pay the joining fee when they renew their membership.

Annual Subscription - First Claim:

For new First Claim Members, the annual subscription for Hedge End Running Club membership is £20, pro-rata based on which month you join. In addition to the annual subs, there is a mandatory England Athletics License registration fee of £20 (from 01/04/25) for First Claim members. All Hedge End Running Club first claim members will be registered as athletes with England Athletics.   

Annual Subscription - Second Claim:

For new Second Claim members, the annual subscription is £20 annually, pro-rata based on which month you join (assuming you are already registered as an England Athletics athlete with your First Claim club).

See FAQS for more info on first or second claim.

Payment Method

Once registered on Teamo, you will receive via email, an invoice to pay.

* New members joining in March can pay for a full year's membership and receive 13 months membership. The membership subscription is valid from the date you join until the following 31st March (unless joining in March).

The club use the Teamo app to manage our training and keep members informed of races and events. If you are interested in becoming a member, follow the instructions below on how to register on Teamo. Please note, your registration won't be complete until joining fees have been paid.

1) To set up the app, download Teamo from either google play or your app store. 

2) Visit https://www.teamo.chat/club/register/hedgeendrunningclub and register

Please note Teamo has full GDPR compliance https://sites.teamo.chat/teamo/GDPRCompliance Medical information that you input will be available to run leaders, to be viewed and used in case of a medical emergency during a session.

3) Admins will then admit you to the club once all registration details and required fees are paid. Once admitted, you will see a full schedule of training, with locations, and a newsfeed.

If you don’t want the app that’s absolutely fine as you can log in via this website, but you will still need to register as above.

Existing members will receive an email at the beginning of April with an invoice to pay, either click on the link within that email or log in to Teamo and pay via the notification.

For renewing First Claim members, the Club's annual subscription for 2025 is £20 plus a mandatory £20 England Athletics registration fee, giving an annual renewal fee of £40.  

For renewing Second Claim members, the Club's annual subscription for 2025 is £20.

If you want more information, you can email the Membership Secretary at membership@hedgeendrunningclub.com

• United Kingdom Athletics (UKA) is the international governing body responsible for a key number of high level functions, including the provision of World Class Performance Athletics such as GB & NI international teams, UKA Rules For Competition, coach licensing and officials licensing
• England Athletics (EA) develops grass roots athletics in England, supporting affiliated clubs to prosper, developing more and better coaches, recruiting and supporting volunteers and officials. England Athletics provides and supports competition opportunities at an international (England representative), national, area and county level.
• British Athletics is the brand used in all external UK communications, with UK Athletics reflecting the governance and NGB duties of the organisation

Hedge End Running Club is affiliated to England Athletics. The Club's EA affiliation number is 7692411.

In addition to the club being affiliated, athletes and coaches are also registered with England Athletics. 

There are many benefits of being registered with EA, including reduced entry fees for UKA licensed road and multi-terrain events (minimum £2).

In addition, EA provide third party liability insurance for affiliated Clubs, and registered Athletes and Coaches. Details about the insurance cover can be downloaded from here.

Hedge End Running Club's policy is to register all First Claim members with England Athletics and there is an annual EA registration fee in addition to the Club's annual subscription, which make up the total amount payable to the Club each year.  

Whilst Hedge End RC collects the EA Registration Fee, we just pass the payment (and some personal data) to England Athletics to complete the registration. Each registered member receives an England Athletics membership card and license number. Once you have been registered, it is your responsibility to keep your data up to date in the EA system through the EA myAthletics portal

If you forget you EA Unique Registration Number (URN), you can look it up here

Registered athletes moving their first claim membership between England Athletics affiliated clubs must perform this through an online process as follows: 

1. Log in to your myAthletics portal using your own URN (England Athletics Number) and password. If you have forgotten your password, you can use the request function found under the password box.
2. Once logged in to the athlete portal, click on the “Club Transfer” tab found on the left-hand side of the screen. This will bring up the “First claim club transfer” screen. This will show any existing or previous club transfers.
3. To start the change of club application, click on the “Start New Transfer” button.
4. Enter the name of the new club you are transferring to in the relevant space and enter any comments you wish to send to your club you are wishing to leave. Once both boxes are completed, click the box in the bottom left-hand corner once you have read and agreed with the terms and conditions for the transfer. If exempt from payment (U15s and those returning after 3 years) you will be taken to the transfer complete screen.
5. Billing Information. Please complete the marked boxes for the address your payment card is registered to and then click the “review and pay” button.
6. Review your details are correct on the next screen and check the confirmation box in the bottom left-hand of the screen and then click on the “go to payment” button to proceed to the next screen.
7. Select your payment method and enter the request card details. Once entered click on the “Pay £10.00 now” button and complete your change of club transfer.

A club transfer complete screen will appear giving details of the next stage of the process and contact details for England Athletics. You will be kept informed on the progress of your application by email.

Hedge End Running Club is administered by a Committee, elected every two years at the Club's Annual General Meeting.

The Committee is responsible for the long term, strategic direction of the club, finances, membership, affiliations and registrations, administration, club communication, club merchandise and social activities. ​

The Committee can be contacted by sending an email to committee@hedgeendrunningclub.com

Run Walk Sport : https://runwalksport.co.uk/ Offer club members 10% discount and free 3D scan.

Up and Running, Chandlers Ford – Offer club members 10% discount and free gait analysis.

Alton Sports have offered a 10% discount for purchases by club members.  

Alexander Sports have offered a 10% discount for purchases by club members. 

Sportshoes.com provide a monthly 15% discount code. This will be Emailed monthly to members or can be requested from HERCCOMMS@gmail.com

Synergy Sport and Remedial Massage provide members with a 13% discount on follow-up massage treatments.

Constitution

Safeguarding, Health & Safety and Privacy notices

When you join a running club, providing it is your only club, that is your first claim club.

If you subsequently join another club, that will be your second claim club.

You can race as an individual in open races for any club you are a member of. However, for league and championship races and to count as part of a scoring team, you have to compete for your first claim club, unless it is not affiliated to UKA for that discipline, or is not participating in that league. This system is primarily designed to stop elite athletes swapping from club to club regularly.